If you want to close more deals with less stress, real estate transaction management software can be a game changer. With so many options on the market, choosing the right platform for your business can be a challenge. When looking for this type of software, you should consider things like whether you already have an e-signature option, how many transactions you do on a regular basis, and whether you need integrations with your email and CRM.
As a Realtor and coach, I used my own experience shopping for this type of product to rank the best real estate transaction management software for 2023. Whether you’re a solo agent, team leader, or broker owner, there’s a tool here to help you keep your transactions in order.
My Picks for the Best Real Estate Transaction Management Software for 2023:
The picks below are broken into two sections: The first few are better suited to solo agents and small teams, while the last ones are more targeted at brokerages and large teams. Not sure where you fit? Scroll down and take my needs assessment quiz!
| Provider | Starting Price/Month | Best For |
|---|---|---|
| Trackxi (Best Overall) | $39 for 5 users | Agents or small teams seeking a transaction-focused solution with basic CRM features |
| Folio by Amitree | Free or $29 | Solo agents and small teams looking for an email-centric approach |
| Open To Close | Starting at $99 | Agents and brokers looking for a user-friendly solution to manage transactions |
| Paperless Pipeline | Starting at $60 | Brokerages seeking a scalable and organized solution for managing transactions |
| Dotloop | Starting at $32 per user, depending on number of users & transaction volume | Teams or brokerages needing streamlined communication, built in e-signature & MLS integrations |
| SkySlope | Starting at $300 | High-volume brokerages requiring secure e-signatures, efficient task tracking & MLS integrations |
| Brokermint | Starting at $99 | Brokerages looking for comprehensive back-office products including commission management & MLS integrations |
| Lone Wolf Transactions | Starting at $17 | Large teams and brokerages aiming to provide a fully digital transaction experience |
Transaction Management Software Quiz
Want a recommendation based on your particular situation? Check out this quiz I created to offer personalized advice to anyone who’s shopping for a transaction management solution in the real estate space.
Best Overall Real Estate Transaction Management Software: Trackxi
Trackxi was founded by an agent who couldn’t find a software suite he liked, so he built one from the ground up. It’s a great solution for agents or teams seeking a budget-friendly, transaction-focused solution with basic CRM features. Once you’ve added in a transaction, you can easily create folders, a timeline website and connect with your contacts in one easy hub.
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Trackxi 2023 Pricing
A Closer Look: Why Trackxi Is on My List
There’s quite a bit to this little piece of software. It’s a very useful tool that agents can use every day and easily keep in touch with their clients. Trackxi has no contract, and you can upgrade or downgrade your plan at any time.
Final Thoughts on Trackxi
Trackxi reminds me of the saying, “There is beauty in simplicity.” It does what it’s supposed to do, and does it very well. I think that, oftentimes, real estate software can get bogged down by trying to do too much. This one takes some of the best features from other providers, like timeline websites and customer relationship manager (CRM) reminders, and packages them into a lightweight, easy solution.
Best for Solo, Gmail-centric Agents: Folio by Amitree
Folio by Amitree is a nifty piece of software that connects directly with your Gmail inbox to find transactions and create Smart Folders. These Smart Folders are directly integrated into your email client as separate folders automatically. Folio will add relevant emails to the folders and make it easy to access documents or contacts for that transaction and client. From there, you can add files to a transaction manually.
Folio makes it really easy to share your transaction timeline via a personalized website for each transaction. This helps you stay on track with your lender, inspector, title company, and any other vendors—as well as keeping your clients up to date on exactly where they are while under contract. The platform also integrates with DocuSign and Google Drive to truly turn your inbox into a collaborative transaction hub.
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Folio by Amitree 2023 Pricing
A Closer Look: Why Folio Is on My List
If you use your email inbox to stay on top of transactions, Folio works great. The organization and Smart Folders feature is what really shines through in Folio.
Final Thoughts on Folio by Amitree
I personally used Folio by Amitree for years as an agent. It helped me stay on track and impressed my clients. If you’re not a top-producing agent but still want to make use of a software solution to stay on top of your transactions, the free tier from Folio could be perfect for you.
There are several integrations, including Microsoft 365 for Outlook. There’s even a Chrome extension to manage your timelines directly from your browser.
Best for Tech-savvy, High-volume Brokers: Open To Close
Open To Close, introduced in 2020, is revolutionizing the way brokers handle their operations via streamlined workflows and task automation. This software solution centralizes email, documents, tasks, and transactions into one sleek hub, promising to “slash transaction processing time by 90%,” thanks to its state-of-the-art automation tools.
Using the power of triggers, smart blocks, and webhooks, Open To Close lets brokers automate their workflows. Imagine smart blocks and webhooks as your email’s secret weapon. They generate precise information when specific conditions are met, ensuring your emails are always spot-on. For instance, as soon as your listing goes past the inspection phase, Open To Close kicks into action; tasks are generated, inspection details are filed neatly into the client folder, and your clients receive personalized automatic updates.
Open To Close can be used as a standalone product or along with industry leaders like Dotloop, SkySlope, and Brokermint to power up your automation.
Open To Close is a great solution for brokers seeking to supercharge their operations with cutting-edge automation while maintaining a user-friendly interface. However, keep in mind that this level of automation might come at a premium, especially if you decide to go all-in with it.
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Open To Close 2023 Pricing
A Closer Look: Why Open To Close Is on My List
Open To Close is meant to manage your tasks, emails, documents, reporting, commissions and communication all from one place.
Final Thoughts on Open To Close
Open To Close is a platform that offers so much, it can feel overwhelming. It’s a truly centralized hub with a friendly and easy user interface. It is customizable to fit the needs of your business. To get all of these features, you’re going to have to pay more than other providers on this list. For example, to get DocuSign, you’ve have to purchase the Pro plan for $199 per month (and that’s for just one user).
There’s so much here that I wouldn’t recommend anything above the base package for a solo agent. However, I’ve worked with teams that use three or four different pieces of software and are running a dozen transactions every month. I could see Open To Close being very beneficial in that scenario.
Best Scalable & Organized Solution for Brokerages: Paperless Pipeline
Paperless Pipeline is where transaction, compliance, and commission management come together. Think of it as your all-in-one software for both transaction and broker management. It offers a transparent pricing structure based on monthly transactions, not users, making it suitable for brokers and teams of all sizes.
They offer a complete solution with or without their exclusive Commission Module. No more quick math when agents ask about their earnings. You can empower your agents and provide transparency in tracking commissions.
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Paperless Pipeline 2023 Pricing
What you pay for Paperless Pipeline is based on two factors: whether you need the Commission Module and how many transactions you conduct each month. Every plan includes free account setup and training. There are no setup or cancellation fees, nor long-term contracts.
| Monthly Transactions | Total Monthly Cost (Without Commission Module) | Total Monthly Cost (With Commission Module) |
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| 5 | $60 | $109 |
| 10 | $120 | $169 |
| 25 | $160 | $209 |
| 40 | $200 | $249 |
| 80 | $280 | $379 |
| 150 | $360 | $459 |
| 250 | Unlimited Plan required | $460 |
Note: The Paperless Pipeline Unlimited Plan gives you 450 new transactions every month for $779 per month. Each new transaction after that costs an additional $1.40.
A Closer Look: Why Paperless Pipeline Is on My List
Paperless Pipeline is simple and its user interface is straightforward. It’s been recommended to me by transaction coordinators, and I like the tiered pricing structure. It’s transparent because Paperless Pipeline charges based on the number of transactions, not users—but you can have one consolidated account for all of your agents to use.
It also offers an automated follow-up program called Archie, which is a referral-generating system designed to turn your closings into new clients over an eight-year period using personalized cards, emails, and texts. It’s free to set up and could help you garner more long-term referrals.
Final Thoughts on Paperless Pipeline
Paperless Pipeline is not only a transaction management software, but operates as a lightweight brokerage management system as well. I could see a lot of brokers benefiting from using this software as the paperless option continues to grow in popularity. One of my first brokers had a big checklist and manila folders that he would use to ensure all documents were in the proper order, and half our office was devoted to filing cabinets. This would be perfect for him.
Paperless Pipeline is ideal for brokers, firms, teams and transaction coordinators who already have form systems and e-signature tools. There is no per-user cost, which is nice for a growing company looking to scale and bring on agents.
This software may not be ideal for low-volume individual agents. The same is true for transaction coordinators or brokerages managing fewer than five deals per month.
Best MLS-integrated Communication Hub for Brokerages & Teams: Dotloop
Dotloop has extensive MLS and CRM integrations for group transaction management. You can create collaboration tools and customizable templates for easy communication. The built-in e-signature functionality, along with easily being able to pull MLS data, helps in creating contracts and with document management. However, the learning curve may be a bit steep here.
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Dotloop 2023 Pricing
A Closer Look: Why Dotloop Is on My List
At this point, nearly everyone in the industry has heard of Dotloop. They have a lot of great reviews for a reason, and are quickly becoming the default for transaction management software. The MLS integrations are really smooth. But if you need more comprehensive brokerage management software that includes features like commission management, this might not be your answer.
Final Thoughts on Dotloop
Dotloop is a huge company with a large footprint in the transaction management software industry. Dotloop is a subsidiary of ShowingTime, owned by Zillow Group. Brokerages like it because of volume discounts based on users (roughly $25 a head), the extensive integrations, and built-in e-signature option. However, I’ve used the software myself (and have heard my own sentiments echoed by my coaching clients): Dotloop can be a bit overwhelming.
To be fair, many associations offer local e-signature and MLS integration software to build contracts and offers. If your MLS or local association doesn’t offer you an e-signature software solution, Dotloop could be a good answer for you. But if e-signature capability isn’t a make-or-break in your decision making, there may be a better software solution on this list.
Best White-glove Solution for High-volume Brokerages: SkyTC (SkySlope)
SkySlope is a white-glove transaction coordination service that’s great for high-volume brokerages and agents wanting market-leading security in an all-in-one product. SkySlope manages nearly 3 million transactions annually and has MLS partnerships nationwide. SkyTC is their proprietary transaction management software.
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SkySlope 2023 Pricing
SkySlope’s suite of solutions is comprehensive. The pricing is based on several factors such as number of users, transaction volume, and which specific features you need. There’s also DigiSign, Forms, Books, Offers, and their proprietary brokerage management software, SkySlope. The company also has additional integrations and training options available that may affect pricing.
SkySlope requires you to contact their sales team directly to get a personalized quote. You’ll need to pay for your brokerage subscription, then each user individually. Keep in mind this can be in the hundreds of dollars per month depending on your package add-ons. If you’re an individual agent, SkyTC might be a bit overkill unless you’re a powerhouse that wants 24/7 customer service. The best estimate I could find for transaction management via SkyTC was roughly $25 per user. SkyTC has volume discounts depending on the number of users you add.
A Closer Look: Why SkySlope Is on My List
SkySlope is a leader in the industry, and for good reason. They have a tailored solution with the goal of making your brokerage streamlined via automation in forms, disclosures, books, and commission management. Every employee at SkySlope goes through a 12-week bootcamp to understand the real estate industry, ensuring that users receive the best service possible.
The company’s bespoke solution comes with comprehensive onboarding and exceptional customer service. They listen to their customers and stand behind in their mission of empowering Realtors and brokers. For example, they guarantee a phone pickup on the second ring, a live chat response within 10 seconds, and an email response within 20 minutes or they’ll send you a Starbucks gift card.
Final Thoughts on SkySlope
SkySlope is a top-tier transaction management software. If you’re looking for a comprehensive solution for your brokerage, and also want exceptional customer service, SkySlope is the answer for you. However, that experience will likely come with a larger price tag than other options on this list.
Best Budget-friendly Back-office Transaction Management Solution: Brokermint
Brokermint is a back-office solution with transaction management, commission automation, accounting, agent management, and analytics reporting. They also have a built-in e-signature feature. However, a lot of features that some would consider essential, including custom branding, CRM integration, and API access, are only available with the Enterprise plan.
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Brokermint 2023 Pricing
A Closer Look: Why Brokermint Is on My List
For brokers or team leaders seeking a back-office solution that doesn’t break the bank, I’d suggest giving Brokermint a try. Its mobile app is top-notch and a big reason why Brokermint made this list. Brokermint also has an open API, so if you have the enterprise plan, you can easily connect your accounts from top CRMs and lead sources, like CINC, Chime, LionDesk, QuickBooks, Google, Wise Agent, and plenty others.
Final Thoughts on Brokermint
Brokermint meets a need for many brokerages: consolidating platforms into one modern solution. It’s easy to use and the price point is appealing. But if you’re seeking a white-glove approach, Brokermint may not be for you. Keep in mind that you’re dealing with a large company, as they’re part of the same corporate entity as kvCORE and BoomTown. So if you’re a fan of their software, you might enjoy Brokermint.
Best Comprehensive Solution: Lone Wolf Transactions
Lone Wolf Technologies is a longstanding software provider in the real estate industry and has multiple products serving all types of agents and brokers. For example, you might have used Lone Wolf Technologies’ Cloud CMA, LionDesk, or HomeSpotter products before. Their Transactions software is an all-in-one digital transaction management platform with integrated tools to provide a fully digital experience. They also offer e-signature options through Authentisign, another one of their proprietary tools.
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Lone Wolf Transactions Pricing
Previously, Lone Wolf Transactions was available as a membership benefit through the National Association of Realtors. However, specific pricing details for Lone Wolf Transactions are not directly provided by the vendor. To determine the cost and create a custom package that suits your needs, I recommend reaching out to Lone Wolf directly.
It’s worth noting that Lone Wolf offers tailored packages for businesses, and you also have the option to purchase individual software components with standalone pricing. To decide whether a package from Lone Wolf Technologies aligns with your business requirements, carefully assess your needs.
Note: If you’re looking for both CRM and transaction management tools in a single solution, you might already be familiar with Propertybase. It’s priced at $69 per user and seamlessly integrates CRM and transaction management, powered by Lone Wolf.
A Closer Look: Why Lone Wolf Is on My List
Final Thoughts on Lone Wolf Transactions
Lone Wolf Technologies is a legacy brand in real estate tech for a reason. It offers solutions that are designed from the ground up focused only on real estate professionals. Its nationwide MLS integration has led to wide adoption. However, while their suite of software can work great for those seeking a way to modernize their business, it feels a bit cobbled together for a truly integrated solution.
Over to You
Keep in mind, these are just my favorite transaction management software suites. Check out some of our other guides if you want to see other software solutions we recommend or need to get a CRM in place for your business.
What are your favorite picks for real estate transaction management software? Sound off in the comment section below.
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